Introduction
Thank you for participating in the National Trauma Symposium as an attendee, presenter, speaker, or moderator. We are committed to protecting your personal information and ensuring transparency in how it is used. This Privacy Policy outlines how we collect, use, disclose, and safeguard your data in connection with your registration, attendance, and involvement in the Symposium. By accessing and participating in the Symposium, you consent to the practices described in this Privacy Policy.
Information We Collect
We may collect the following types of personal information:
– Registration Information: This includes your name, email address, phone number, gender, organization/affiliation/occupation, Attendee Type, and any additional details needed for event planning and communication.
- Payment Information: We may collect payment details for registration fees. All payment information is encrypted and handled securely.
- Speaker and Moderator Information: If you are participating as a speaker or moderator, we may collect your biography, photograph, session details, and other relevant information for promoting and organizing your participation.
- Preferences: We may ask about your session interests, dietary restrictions, or any accessibility needs to enhance your experience.
- Photographs and Videos: Photographs and videos taken during the event may feature attendees and presenters.
- Communication Data: This includes communication you have with us via emails, messages, and feedback forms.
- Technical Information: Our website and related platforms may automatically collect certain technical data, such as your IP address, browser type, operating system, and usage patterns. This helps improve the functionality and security of our platform.
How We Use Your Information
We use the information collected for the following purposes:
- Conference Organization: To facilitate your registration, manage attendance, and provide you with essential event-related information.
- Speaker and Moderator Promotion: If you are a speaker or moderator, your information may be used to promote your involvement in the Symposium through our website, social media, and other marketing channels.
- Communication: We will use your contact details to send updates, reminders, and respond to your inquiries regarding the event.
- Event Customization: Your preferences, such as sessions of interest or dietary needs, will help us tailor the Symposium to meet your expectations.
- Safety and Security: To ensure the safety and security of our attendees and manage event logistics.
- Surveys and Feedback: To gather feedback and improve future events.
- Promotional Purposes: Photos and videos captured during the Symposium may be used in promotional materials, including our website and social media.
- Analytics and Improvements: We may use aggregated, anonymized data for statistical analysis and to enhance future event experiences.
Disclosure of Your Information
- Third-Party Service Providers: We may share your personal information with organizing partners and service providers who assist with event organization, payment processing, and communications. These providers are contractually obligated to maintain the confidentiality and security of your data.
- Legal Obligations: We may disclose your information if required by law or to comply with legal processes, or if such disclosure is necessary to protect our rights or respond to government requests.
Data Security
We implement appropriate technical and organizational measures to safeguard your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the Internet is completely secure, and we cannot guarantee the absolute security of your data.
Your Rights
- Access and Correction: You have the right to access, correct, or update the personal information we hold about you. You can do this by contacting us at the details provided below.
- Opt-Out: You may opt out of receiving promotional communications at any time by following the instructions in the communication or by contacting us.
- Data Retention: We retain your personal information only as long as necessary to fulfil the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.
Photography and Videography
By attending the Symposium, you consent to be photographed, filmed, or otherwise recorded by the organizers or their representatives. These images and recordings may be used for promotional, educational, or marketing purposes without compensation to you. If you do not wish to be photographed or recorded, please notify the event organizers in writing prior to the event.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for operational, legal, or regulatory reasons. We will notify you of any material changes by posting the updated policy on our website or through other communication channels.
Contact Us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at email: enquiries@traumasymposium.rw or Phone: +250 788 729 994
By participating in the National Trauma Symposium, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your personal information as described herein.
TERMS & CONDITIONS FOR NATIONAL TRAUMA SYMPOSIUM
1. Code of Conduct
All attendees are expected to behave professionally and respectfully towards other participants, speakers, and organizers. Harassment, discrimination, or any form of inappropriate behavior will not be tolerated. The organizers reserve the right to remove any attendee who violates this Code of Conduct without a refund.
2. Use of Personal Data
By registering for the Symposium, you agree to the collection and use of your personal data as outlined in our Privacy Policy.
3. Photography and Videography
By attending the Symposium, you consent to be photographed, filmed, or otherwise recorded by the organizers or their representatives. The organizers may use these images and recordings for promotional, educational, or marketing purposes. If you do not wish to be photographed or recorded, please notify the event organizers in writing before the event.
4. Intellectual Property
All content presented at the Symposium, including but not limited to presentations, videos, and materials, is the intellectual property of the presenters or the organizers. Unauthorized recording, reproduction, or distribution of any content is strictly prohibited.
5. Liability
The organizers are not liable for any personal injury, loss, or damage to property incurred during the Symposium. Attendees are responsible for their own safety and belongings.
6. Changes to the Event
The organizers reserve the right to make changes to the program, speakers, or venue of the Symposium. In the event of cancellation or postponement, registered attendees will be notified as soon as possible.
7. Governing Law
These Terms & Conditions are governed by the laws of the Republic of Rwanda. Any disputes arising from these terms will be resolved in the courts of Rwanda.
8. Contact Information
For questions or concerns regarding these Terms & Conditions, please contact us at email: enquiries@traumasymposium.rw or call us on +250 788 729 994